Transfer Details

Display Transfer Details Screen

Purpose

The Display Transfer Details screen is used by the receiving site to accept a transfer. The receiving site clicks on the Transfer Id hyperlink in the Inbound Pending Transfers section of the Display Transfers screen.

The Display Transfer Details screen is also used by the sending and receiving site to view the specific details of a completed transfer. The sending or receiving site clicks the Transfer Id hyperlink in the Historic Transfer section of the Display Transfers screen.

NOTE: The receiving site should look the transfer items over carefully upon receipt. Once the transfer has been accepted, the receiving site is responsible for the inventory. If there is a problem with the transfer, the receiving site should contact the sending site BEFORE accepting. The sending site can make corrections to the transfer record.

Information Provided

Viewing the Transfer

Functionality

Information Provided

Viewing the Transfer

This section explains how to view the details of the transfer. Listed below is a description for all of the items that will be displayed.

The section 'Displayed Transfer Details' is displayed on the screen. Here you will see the Transfer ID and the Transfer Status.

The Transfer Status is **Transfer Pending Receipt** if the receiving site viewing the transfer has not accepted the transfer. The transfer status is **Transfer Complete** if the sending or receiving site is viewing the transfer after it has been accepted.
The section 'Transfer Between Organizations ' is displayed on the screen.
Here you will see the display items for the transfer for the sending entity and the receiving entity. The following information displayed is explained for each entity:

Sending Entity

Field Name

Description

Organization

This field displays the name of the sending organization.

Site PIN - Name

This field displays the site PIN (provider identification number used by the state for shipping VFC vaccine) and site name of the provider sending the vaccine.

Address

This field displays the address of the site within the sending organization.

Contact

This field displays the contact name for the site within the sending organization.

Phone #

This field displays the phone number for the contact person within the sending organization's site.

Ship Date

This field displays the shipping date for the transfer.

Receiving Entity

Field Name

Description

Organization

This field displays the name of the receiving organization.

Site PIN - Name

This field displays the site PIN (provider identification number used by the state for shipping VFC vaccine) and site name of the provider receiving the vaccine.

Address

This field displays the address of the site within the receiving organization.

Contact

This field displays the contact name for the site within the receiving organization.

Phone #

This field displays the phone number for the contact person within the receiving organization's site.

Receipt Date

This field displays the date the transfer was accepted by the receiving site.

Further below you will see the 'Transfer Vaccine Items' table. This table contains the vaccine inventory information for the transfer. The following table describes the items contained:

Note: The transfer items will always display the lot information as it appears on the sending site's inventory.

Field Name

Description

Vaccine Group

This field displays the vaccine group for the lot that is to be shipped with the transfer.

Trade Name

This field displays the trade name for the lot that was shipped with the transfer.

Lot Number

This field displays the lot number for the lot that is to be shipped with the transfer.

Public

This field displays the funding indicator. If 'Y' is displayed, the lot is state-supplied vaccine. If 'N' is displayed the lot is private.

Expiration Date

This field displays the vaccine expiration date for the lot that is to be shipped with the transfer.
Note: The sending site is not allowed to ship vaccine that has expired. However, if a vaccine expires after it has been shipped, the line item will remain on the transfer, and the line item will be highlighted in pink. You will see a warning message when you accept a transfer if it includes vaccine that has expired

Doses Transferred

This field displays the number of doses for the lot that was shipped with the transfer.

Reason

This field displays the reason for the transfer record. The current reasons are 'Receipt of Transfer', 'Outbound Transfer' and 'Internal' (for a transfer between sites within the same organization).

Functionality

The functionality available on the Display Transfer Details screen is dependent on the transfer status. If the transfer is 'Pending Receipt', the Display Transfer Details screen allows the receiving site to accept the transfer. If the transfer is 'Complete' the screen allows the receiving and sending sites to only view the transfer details.

Button

Description

The Accept Transfer button will display when the receiving site clicks the Transfer Id hyperlink When you click on the Accept Transfer button, the transferred doses are added to the receiving site's inventory. Once the transfer has been accepted, the Accept Transfer button is no longer displayed.

When you click on the Shipping Documents button you will be taken to the Shipping Documents screen. You will be able to print a packing slip, invoice or label only for the current transfer.

When you click on the Cancel button you will be taken to the previous screen you were at.

Field Name	Description
Organization	This field displays the name of the sending organization.
Site PIN - Name	This field displays the site PIN (provider identification number used by the state for shipping VFC vaccine) and site name of the provider sending the vaccine.
Address	This field displays the address of the site within the sending organization.
Contact	This field displays the contact name for the site within the sending organization.
Phone #	This field displays the phone number for the contact person within the sending organization's site.
Ship Date	This field displays the shipping date for the transfer.

Field Name	Description
Vaccine Group	This field displays the vaccine group for the lot that is to be shipped with the transfer.
Trade Name	This field displays the trade name for the lot that was shipped with the transfer.
Lot Number	This field displays the lot number for the lot that is to be shipped with the transfer.
Public	This field displays the funding indicator. If 'Y' is displayed, the lot is state-supplied vaccine. If 'N' is displayed the lot is private.
Expiration Date	This field displays the vaccine expiration date for the lot that is to be shipped with the transfer. Note: The sending site is not allowed to ship vaccine that has expired. However, if a vaccine expires after it has been shipped, the line item will remain on the transfer, and the line item will be highlighted in pink. You will see a warning message when you accept a transfer if it includes vaccine that has expired
Doses Transferred	This field displays the number of doses for the lot that was shipped with the transfer.
Reason	This field displays the reason for the transfer record. The current reasons are 'Receipt of Transfer', 'Outbound Transfer' and 'Internal' (for a transfer between sites within the same organization).

Button	Description
	The Accept Transfer button will display when the receiving site clicks the Transfer Id hyperlink When you click on the Accept Transfer button, the transferred doses are added to the receiving site's inventory. Once the transfer has been accepted, the Accept Transfer button is no longer displayed.
	When you click on the Shipping Documents button you will be taken to the Shipping Documents screen. You will be able to print a packing slip, invoice or label only for the current transfer.
	When you click on the Cancel button you will be taken to the previous screen you were at.