Purpose

The Shipping Documents screen is used to generate packing guides, shipping invoices and labels for inventory transfers.

• Information Provided

Fields Available

Generating Packing Guides(s)

Generating Invoice(s)

Generating Label(s)

• Functionality

Information Provided

• Fields Available

The following table contains all of the fields on the Shipping Documents screen. Read below for a description of the fields.

Back to Top

• Generating Packing Guide(s)

You can generate packing guide(s) for individual or multiple transfers.

1. At the bottom of the screen the transfers available for shipping are listed in the 'Shipping Items' section.

2. To generate packing guide for multiple items, select the items by placing a checkmark in the 'Select' column.

3. Next click on the Packing Guide button to generate packing lists for all of the selected shipping items. The selected Packing Guides will print in order by transfer id.

   Note: When routing to the Shipping Documents screen from the Display Transfer screen, all of the items that were shipped on the current date will be selected in the 'Select' column by default. If you do not wish to generate packing guide for specific items, de-select them by removing the check mark in the 'Select' column. You can generate packing guides for outbound transfers that are 'On Hold.' The On Hold transfers are at the end of the list.

Back to Top

• Generating Invoice(s)

You can generate shipping invoice(s) for individual or multiple transfers.

1. At the bottom of the screen the transfers available for shipping are listed in the 'Shipping Items' section.

2. To generate shipping invoices for multiple items, select the items by placing a checkmark in the 'Select' column.

3. Next click on the Invoices button to generate packing lists for all of the selected shipping items. The selected Invoices will print in order by transfer id. All of the Invoices for the Receiving Site will print in order first, followed by the Invoices for the Sending Site.

   Note: When routing to the Shipping Documents screen from the Display Transfer screen, all of the items that were shipped on the current date will be selected in the 'Select' column by default. If you do not wish to generate packing guide for specific items, de-select them by removing the check mark in the 'Select' column. You can generate shipping invoices for outbound transfers that are 'On Hold.' The On Hold transfers are at the end of the list.

Back to Top

• Generating Label(s)

You can generate label(s) for individual or multiple transfers. Labels are generated in the Avery 5160 label format. Up to 30 labels can be printed on a single page.

1. At the bottom of the screen the transfers available for shipping are listed in the 'Shipping Items' section.

2. To generate labels for multiple items, select the items by placing a checkmark in the 'Select' column. By default they will all already be selected. You can de-select any items you do not wish to generate a label for.

3. To generate a label for an individual item, de-select all other transfer items except for the transfer item you want a label for.

4. Next click on the Labels button to generate label(s) for all of the selected shipping items.

   Note: By default all of the shipping items will be selected in the 'Select' column. If you do not wish to generate labels for specific items, de-select them by removing the check mark in the 'Select' column.

   Note: If the receiving site does not have a complete address in GRITS (Street line or PO BOX, City, State and Zip code) the site will not be included on the labels.

Back to Top

Back to Top