Purpose

The Show Transactions screen is used to display a list of vaccine inventory transactions within a provider organization based on the criteria selected on the screen.

• Functionality

Select Date Criteria

Other Filtering Criteria

• Printing Available Reports

Inventory Transaction Report

Immunization Transaction Report by Date Administered

Immunization Transaction Report by Trade Name/Lot Number

Functionality

• Select Date Criteria

1. Choose the earliest day a transaction occurred by selecting a date from the 'Date txn Entered into GRITS [From]:' calender.

2. Choose the latest day a transaction occurred by selecting a date from the 'To:' calender.

   OR

3. Choose the earliest day a shot was administered by selecting a date from the 'Date shot was Administered [From]:' calender.

4. Choose the latest day a shot was administered by selecting a date from the 'To:' calender.

• Other Filtering Criteria

1. Select a single user name, or select All User Names from the 'User Name' pick list.

2. Select a single transaction reason, or select 'All Transaction Reasons' from the 'Transaction Reason' pick list. Transaction Reasons are described as follows.

   Transaction Code	Reason
   DES	Destroyed - Expired
   ERROR	Error Correction
   4	Expired vaccine
   6	Failure to store properly
   Delete	Immunizations Deleted
   Immunize	Immunizations Given
   5	Damaged in transit to provider
   11	Lost or unaccounted for
   1	Receipt of Shipment
   7	Refrigeration failure
   RETX	Returned - Expired
   2	[Historic] Returned viable vaccine to State
   3	Spoilage
   8	Transfer
   RET	[Historic] Doses Returned
   TRA	[Historic] Doses Transferred
   WAS	[Historic] Doses Wasted
   ERR	[Historic] Error Correction
   REC	[Historic] Receipt of Inventory

3. Several transaction reasons are broken down further into secondary reasons. If you choose a transaction reason that is broken down into secondary reasons, a Secondary Reason pick list will appear on the screen. You may select a single secondary reason, or select 'All Secondary Reasons' from the 'Secondary Reason' pick list. Secondary Reasons are described as follows.

   Secondary Code	Reason
   3a	Parent or child refused
   3b	Not needed after prepared
   3c	Leaked from syringe
   3d	Appears contaminated
   3e	Erroneously combined in syringe
   3f	Diluent added when not required
   3g	Partial Dose
   6a	Left out overnight
   6b	Refrigerator door left ajar
   6c	Stored at inappropriate temperature range
   6d	Refrigerator unplugged inadvertently
   6e	Refrigerator unplugged - not plugged back in
   7a	Refrigeration failure - natural disaster
   7b	Refrigeration failure - equipment failure
   7c	Refrigeration failure - power outage
   8a	Receipt of Transfer
   8b	Outbound Transfer
   8c	Outbound Transfer Deleted
   11a	Fewer than nominal doses in Multi-dose vial
   11b	Missing or unaccounted for
   ERRADD	Error Correction - Add
   ERRSUB	Error Correction - Subtract

4. Select a single site, or select 'All Sites with Inventory' from the 'Site Name' pick list.

5. Select a single vaccine group, or select 'All Vaccine Groups' from the 'Vaccine Group' pick list.

6. Select a single trade name, or select 'All Trade Names' from the 'Trade Name' pick list.

7. Select a single lot number, or select 'All Lot Numbers' from the 'Lot Number' pick list.

8. Select a single funding source, or select 'All Funding Sources' from the 'Funding Source' pick list.

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Printing Available Reports

• Inventory Transaction Report

1. Click on the  Print Transactions  button.

2. The 'Inventory Transaction Report' will display a list of all transactions conforming to the criteria selected on the 'Show Transactions' screen at the beginning of the report. The fields displayed on the report are shown in the table below.

   Site Name	Transaction Date	Vaccine Group	Trade Name	Lot #	Funding	Transaction Code	User Name	Doses
   Test Site	12/07/2004	Varicella	Varivax	v1234	PUBLIC	Immunize	Smith, John (**)	-1
   (**) This immunization transaction was processed through a data-exchange job.

3. The 'Inventory Transaction Totals' table is displayed directly below the list of transaction records, which provides a summary of all the transactions. The Transaction Count is a count of all the transaction records for each transaction code. The Dose Count is a count of all doses added to or subtracted from inventory for each transaction code, with the exception of Transaction Code 4 - Expired public vaccine, which is for informational purposes only and does not affect inventory. See the example table shown below.

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• Immunization Transaction Report by Date Administered

1. Click on the  Print Imms by Date Adm  button.

2. The 'Immunization Transaction Report by Date Administered' will display all IMMUNIZATION transactions conforming to the criteria selected on the 'Show Transactions' screen. The immunization transactions are grouped by site and ordered by the date of administration. Each transaction lists the client who received the immunization. The fields displayed on the report are shown in the table below.

   Date Administered	Client Name	Birth Date	Chart #	Vaccine Group	Trade Name	Lot #	Funding	Eligibility Status	User Name
   12/07/2004	Client, Sara Jo	12/07/2004	cht123	HepB	Engerix-B Peds	e1234	PUBLIC	MEDICAID	Smith, John (**)
   (**) This immunization transaction was processed through a data-exchange job.

3. Below each sites' list of immunization transactions two summary table are displayed. The first table provides a count of immunization transactions grouped by the Date Administered. The second table provides a count of immunization transactions grouped by Eligibility Type. *Note*

4. At the end of the report an Eligibility Totals table combines a count of all sites' immunization transactions grouped by Eligibililty Type. *Note*

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• Immunization Transaction Report by Trade Name/Lot Number

1. Click on the  Print Imms by TN/Lot #  button.

2. The 'Immunization Transaction Report by Trade Name/Lot Number' will display all IMMUNIZATION transactions conforming to the criteria selected on the 'Show Transactions' screen. The immunization transactions are grouped by site and ordered by Trade Name, Lot Number and Funding Source. Each transaction lists the client who received the immunization. The fields displayed on the report are shown in the table below.

   Date Administered	Client Name	Birth Date	Chart #	Vaccine Group	Trade Name	Lot #	Funding	Eligibility Status	User Name
   12/07/2004	Client, Sara Jo	12/07/2004	cht123	HepB	Engerix-B Peds	e1234	PUBLIC	MEDICAID	Smith, John (**)
   (**) This immunization transaction was processed through a data-exchange job.

3. Below each sites' list of immunization transactions two summary tables are displayed. The first table provides a count of immunization transactions grouped by Trade Name, Lot Numer and Funding Source. The second table provides a count of immunization transactions grouped by Eligibility Type. *Note*

4. At the end of the report an Eligibility Totals table combines a count of all sites' immunization transactions grouped by Eligibililty Type. *Note*

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• Summary Table Totals

The counts on all summary tables are the counts of immunization transactions, which do not necessarily reflect the number of doses from inventory. Certain immunization transactions may have been edited to be half doses or multiple doses.

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