Student Immunization History Screen

 Purpose

The Student Immunization History screen displays a student's immunization history and provides immunization recommendations based on the assigned tracking schedule. From this screen, you are also able to select and add the student to a specific student list. This will allow you to run reports for that student.

 Information Provided

The Student Immunization History screen displays a very large portion of the information held in the registry database for the selected student. It is possible, and can be useful, to print this screen. But, if you do print screens, please note the following:

Print screen isn't a registry system function, but rather a function of Internet Explorer and Netscape. If you use Print Screen it may print the web site address location on the bottom of the page, and this is a registry system security issue. This web site address is valid for one full day from the time of printing due to the fact that users must have the ability to leave the connection to the registry open. If you print screens and give them to parents or others, please do one of the following: 1) at a minimum, manually cut off the web address or 2) on your browser, go into File... Page Setup... and remove the footer data.

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The Student Immunization History screen displays a student information header at the top of the page. This header includes student name, selected tracking schedule, as well as other client-distinct information. A message will be displayed after the screen name indicating to the user the student's 3231 status. The messages will appear as:

If the 3231 is indicated as complete or up-to-date, you can print either the 3231 report or the immunization history. If the 3231 is expiring within 30 days or is already expired, only the Imm Hist button will be active.

One main piece of functionality in this section is the 'Add to Report List' drop down box. With this drop down box you can select a list you want your student to be added to so you can run a report for that student. Here is what the drop down box looks like:

To add the student to a list click on the drop down box, then select your list from the available options. Then click the Add button. A message will display saying 'Student has been added to the selected list'. Note - Once a student has been added to a list the student cannot be added to the same list again until removed from that list. The student can be added to any other lists though.

The information contained in the header can also be used to confirm that you have located the correct student when you were brought to the Student Immunization History screen following a student search on the Find Student screen.

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The  Student Immunization History  table lists all vaccinations the selected student has received to date. Immunizations listed in the table are ordered alphabetically first, then by 'Date Administered'. The table columns are defined as follows:

Column Name

Description

Vaccine Group

This column lists the vaccine group name for each immunization received.

 Date Administered 

This column gives the date the client was given the vaccine. Click on the date hyperlink 07/26/2007 to view the "Explanation of Dose Status" popup for that particular immunization. This popup window displays the tracking schedule rule applied to the selected dose for that vaccine series.

 Series 

This column denotes the sequence number within the immunization series.

 Trade Name

This column displays the trade name of the vaccination received.

 Dose

This column displays the number of doses the client received. Values that may be displayed are 'HALF', 'FULL', 2, 3, 4, and 5 to indicate the number of doses deducted from inventory. For immunizations not deducted from inventory, this field is empty.

The students age shows in a solid blue field between the student immunization history and before the recommendations. Here is an example of what it looks like:

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The recommended vaccinations and corresponding dates for the selected student reside in a table titled Vaccines recommended By Selected Tracking Schedule at the top of the table. The vaccine group list appearing in this table represents all vaccinations included in the tracking schedule assigned to this student. The table columns are defined as follows:

Column Name

Description

 Vaccine Group

This column gives the recommended vaccine group name. Click on the vaccine hyperlink DTaP to view the "Explanation of Dose Status" popup for that particular vaccine recommendation. This popup window displays the tracking schedule rule applied to the selected recommendation for that series.

 Earliest Date

This column displays dates which note the earliest date the selected client could receive the corresponding immunization.

 Recommended Date

This column displays dates which note the date that the selected client is recommended to have the corresponding immunization.

 Overdue Date

This column displays dates which note the date that the client is past due for the corresponding immunization.

 Latest Date

This column displays dates which note the date after which the client should not receive the corresponding immunization.

The dates found in the Vaccines recommended by Selected Tracking Schedule table can be shaded with color for emphasis. The colors applied to the dates within the columns are defined as follows:

Color

Description

    - Date -    

Yellow will only be applied to those dates within the column Earliest Date. Dates with yellow shading mean that particular immunization has not yet been received, is equal to or past the earliest date, and is before the recommended date.

    - Date -    

The color green will only be applied to those dates within the column Recommended Date. Dates with green shading mean that particular immunization has not yet been received, is equal to or past the recommended date, and is before the overdue date.

    - Date -    

The color blue will only be applied to those dates within the column Overdue Date. Dates with blue shading mean that particular immunization has not yet been received and is equal to or past the overdue date.

     Completed     

The 'Completed' field is applied to a vaccine recommendation when immunization have been completed according to the client's selected tracking schedule. Pink shading will span across all columns in the table.

The 'Immunity Recorded for Vaccine Group' field is applied to a vaccine recommendation when a client comment has been added that specifies a client is immune to a specific virus. Pink shading will span across all columns in the table.

The 'Contraindicated' field is applied to a vaccine recommendation when a client comment has been added that contraindicates administration of a specific vaccine. Pink shading will span across all columns in the table.

The 'Maximum Age Exceeded' field is applied to a vaccine recommendation when a client has exceeded the maximum age for receiving a specific vaccine. For instance, when a client reaches the age of 5, PCV and HIB should no longer be administered. If a client started PCV or HIB but did not complete, the "Maximum Age Exceeded" message will display. Pink shading will span across all columns in the table. If no immunizations have been administered, the vaccine row will simply be removed from the vaccine recommendation section.

The 'Maximum Doses Met or Exceeded For Vaccine Group' field indicates that the maximum number of doses that is allowed to be given for a specified vaccine has been met or exceeded. For instance, 5 doses of DTaP are recommended, but if invalid shots are repeated, the maximum number of DTaP doses that can be administered is set to 6 due to other risk factors.

In the event a combination vaccine such as Comvax is administered to a client and the vaccine groups for the combination vaccine have different recommendations for the next dose, each vaccine group's Earliest Date surrounded by a GRAY border as a warning to ensure the next combination vaccine is administered correctly for both earliest dates.

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 Functionality

Mainly the Student Immunization History screen is for display purposes only. The functionality it does contain deals with adding a student to a student list to be used for reporting.

Button

Description

The  Add  button is used to add a student to a list used for reporting. First you must select the list you want the student added to using the 'Add to Report List' drop down box. Then click the  Add  button. A message will appear: "Student has been added to the selected list" indicating the save was successful. *Note*

The  Imm Hist  button is used to view and print the 'Student Immunization History List' for the student.

The  Form 3231  button is used to view and print the current 'Form 3231' report for the student.

The  Cancel  button is used to return to Find Student screen. When the  Cancel  button is clicked no changes will be saved.

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 Viewing the Schedule Explanation Screen

The Schedule Explanation pop-up window is used to display vaccination rules applied to a selected dose. This can aid in explaining why a dose was not valid or why a recommendation displays a particular date. The window displays a table view of the schedule for the dose that was selected. For example, if you are wondering why a dose of DTaP is marked Not Valid, click on the vaccination date for that dose; the Schedule Explanation pop-up window will display the series for DTaP and a comment regarding why the immunization is not valid, "Age at immunization for this dose exceeded the maximum age." The selected dose in the series will be highlighted in yellow.

  1. For a specific dose in the immunization history section, click on the date administered hyperlink in blue. (07/26/2007).

  2. A window will open displaying the series associated with the selected dose.

    • If the selected dose is part of a series, it will be highlighted in yellow.

    • If it is Not Valid, the reason for being Not Valid will be displayed.

  3. If the dose is not part of a series in this schedule, a message indicating that the dose is not part of a series in this schedule will appear. Note: If this is the first dose given for a vaccine group and it is recorded prior to the minimum age, it will also give this message.

  4. When finished viewing the information in the window, click on the 'X' in the upper right hand corner to close the window and return to the main registry screen.

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  1. In the Vaccines Recommended by Selected Tracking Schedule section, click on a vaccine group name, such as DTP/aP.

  2. The window will open displaying the schedule for the vaccine group.

  3. The selected dose in the series will be highlighted in yellow. Note: If a client had no immunizations in the series and was too old to complete, the first dose in the series will be highlighted.

  4. When finished viewing the information in the window, click on the 'X' in the upper right hand corner to close the window and return to the registry.

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 Notes