Field Name	Requirements
Last Name	At a minimum the first three characters of the clients last name must be entered. The system will then search the entire database for possible matches employing the search information entered. A search can be executed using less than three characters for the Last Name. In this case, the system will search the database only for clients whose Last Name exactly matches the search information entered for Last Name.
First Name	At a minimum the first two characters of the clients first name must be entered.

Notes:

For quicker, more precise searches, entire Last Names and First Names should be used whenever available. Searches executed using very general search criteria information may cause the search engine to hit the threshold limit.

Field Name	Requirements
Mothers Maiden Last	At a minimum, the first three characters of the Mother's Maiden Last name must be entered.
Mothers First Name	At a minimum, the first two characters of the Mother's First Name must be entered.

Notes:

The Mother's Name Search can be used independently or in conjunction with the Client Name Search. It is recommended this search only be used when incorporating at least one other set of search criteria, as system performance will suffer severely when using it by itself. If a Client Name Search is being executed then some portion of either Mother's Maiden Last, Mother's First Name, or both may be filled in along with the client name search information.

Field Name	Requirements
Birth Date	A valid date between 01/01/1880 and the current date, in the format MM/DD/CCYY, must be entered.

Notes:

The search engine will return all clients whose corresponding birth dates exactly match the date entered. The Birth Date Search can be used independently, but is recommended that it only be used in conjunction with at least one other set of search criteria, such as Last Name. Reason being that typically there may be hundreds of children born on that particular day which will cause the search engine to hit the threshold limit.

Field Name	Requirements
Gender	Select one of the three radio buttons, 'M' for male, 'F' for female, or 'N/A' for not available.

Notes:

If nothing is selected, the Gender Search will always default to 'N/A'. The search engine will then execute its search using any other search criteria entered, independent of any clients gender in the system.

Field Name	Requirements
SSN	A valid nine-digit Social Security Number must be entered, broken down by the three separate information fields after SSN.

Notes:

The search engine will only return a client whose corresponding SSN exactly matches the SSN entered. The SSN Search can be used independently or in conjunction with other search criteria.

Field Name	Requirements
Phone Number	A valid seven-digit Phone Number must be entered, broken down by the second and third information fields after Phone.

Notes:

The search engine will only return clients whose corresponding Responsible Person's Phone Number exactly matches the Phone Number entered. An Area Code can be entered in the first information field after Phone as an additional means to narrow the search, but is never required. The Phone Number Search can be used independently or in conjunction with other search criteria.

Field Name	Requirements
Chart Number	A valid Chart Number assigned by a specific provider organization must be entered.

Notes:

The search engine will only return a client whose Chart Number exactly matches the Chart Number entered. It is recommended the Chart Number Search be used independently, but can be used in conjunction with other search criteria.

Field Name	Requirements
GRITS ID	A valid unique id number assigned by GRITS when the client was entered into the registry.

Notes:

The search engine will only return a client whose GRITS ID exactly matches the number entered. It is recommended the GRITS ID Search be used independently, but can be used in conjunction with other search criteria.

Button	Description
	After the  Find  button is clicked and the client search within the database is finished, one of three results will occur as described below.
	After the  Cancel  button is clicked the user is returned to the GRITS Home page.